ASIS Europe 2022 Practical Information for Delegates

Click here to download the practical information for ASIS Europe 2022 delegates.

ASIS Europe 2020 Postponed due to COVID19

Read the full statement : click here.

ASIS International is following the ongoing investigations into the shooting incident on Monday 18 March in Utrecht, NL.

Our sympathies go out to the victims. We are in contact with our local event security provider and the venue, and continue to assess the situation. The safety of attendees is our top priority.

Based on current information, there is no impact on the plan for ASIS Europe 2019.

We will not provide further comment on this matter, unless there is a change to the event plans.
#asiseurope

PRACTICAL INFORMATION

All practical information for ASIS Europe 2019 can be found here

Please note:

ASIS 2019 delegates who have registered and paid will receive their TICKET by email containing a barcode. With this barcode, the delegates can print their badge onsite at one of the badge-printing kiosks in the registration area. The code can be scanned from your smartphone or tablet.

Call for Presentations

The Call for Presentations for ASIS Europe 2020 is now open. The deadline for submitting is Monday 23 September 2019.

Health & Safety

Latest update at 9 May 2022 – as the situation is fluid, we will revisit these rules regularly and update.

Czech Republic, like much of Europe, has removed official measures related to COVID for business events. However, we know that personal circumstances and preferences vary, so in the interests of everyone’s experience, please respect the following guidelines:

• Masks are optional, but feel free to wear a mask if you wish
• If you see a participant wearing a mask, please respect their choice and maintain social distance unless informed otherwise by that person
• When greeting, please start with a wave and/or an elbow bump – please check before initiating a handshake/hug/kiss!
• Hand sanitizer is available at numerous points around the venue
• Any person who is exhibiting symptoms of COVID-19, been diagnosed with COVID-19, or who has interacted with someone who has COVID-19 within 14 days prior to the event should stay home.

Thank you for your understanding and support!

The current COVID regulations to access Czech Republic can be found here: https://covid.gov.cz/en/situations/foreigners/possibilities-and-obligations-foreigners-when-entering-cz

Justify the expense and time

In times of tighter company budgets and policies we know that it may be harder to get approval – our justification letter helps you quickly summarise the value in attending.

Scam alert

We have received several notifications from ASIS Europe 2019 exhibitors that were contacted by companies that claim to be selling the ASIS Europe 2019 attendee list. Please note that ASIS does not sell or share attendee lists with third parties.

Kindly also note that fraudulent calls from companies claiming to be the event housing partners have been reported – these are scam attempts. (TravelEra  – https://trvera.com/ and Trade Show Planners tsplanners.com are known scammers.) You can find our list of suggested hotels below.

Unfortunately we see these kind of scams more and more and there is very little we can do to counter them except making you aware. If you are contacted with suspicious offerings such as the one above or companies claiming to be our official hotel agency, please do not hesitate to contact us at [email protected].

Convince your boss

Need help justifying the budget to your supervisor?

Leadership Pass letter – DOWNLOAD

Professional Pass letter – DOWNLOAD

Event Brochure – view it here

ACCOMMODATION

ASIS has blocked a limited number of rooms for event delegates in 2 suggested hotels at walking distance from the event venue. It is recommended to reserve early as availability cannot be guaranteed. Book before 30 April 2022 to obtain the guaranteed rates.

Corinthia Hotel Prague***** (91 EUR single / 107 EUR double – including VAT, breakfast and wifi) – book here

Holiday Inn Prague Congress Centre**** (122 EUR single / 135 EUR double – including VAT, breakfast and wifi) – book here

Some of the other hotels in the area of the Prague Congress Centre:

• Rezidence Visehrad: https://www.rezidencevysehrad.com/
• Barcelo Occidental Hotel: https://www.barcelo.com/en-gb/occidental-hotels/hotels/czech-republic/prague/occidental-praha/
• Panorama Hotel Prague: https://www.panoramahotelprague.com/
• Hotel Coronet: https://hotelcoronet.praguehotels.site/
• Novotel Praha Wenceslas Square Hotel: https://www.accorhotels.com/gb/hotel-3194-novotel-praha-wenceslas-square/index.shtml
• Hotel Union Prague: http://www.hotelunion.cz/

EVENT HOURS

ONLINE DAYS:

Thursday 28 April – Online

Time tbc

Thursday 12 May – Online

Time tbc

ONSITE EVENT:

EVENT HOURS

ABOUT PRAGUE

For more information on Prague please visit https://www.prague.eu/en

Prague Apps can be downloaded here: https://www.prague.eu/en/download

DRESS CODE

Sessions: Business Casual
Welcome Party: Casual
President’s Reception: Business Casual

VISA

Citizens from countries outside of the Schengen area might need a visa to enter Czech Republic. Check here if you need a visa.
Upon request, ASIS International will prepare a visa invitation letter for delegates whose registration fees were received in full. ASIS International will not prepare visa invitation letter for complimentary registration.

SUSTAINABILITY: COMPENSATE YOUR CO2 EMISSIONS

Want to offset your carbon emissions from travel ? We invite you to support the Czech non-profit organisation Sazime stromy (= “We Plant Trees”) with a donation.

Donate as Individual or as a Company. Please use the variable symbol 20220141 when sending a donation.

If you need a tool to calculate your emissions and how much is needed to compensate, climatecare, myclimate or co2logic can help you.

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Sázíme stromy is a non-profit organization and was founded in 2014.

“We plant trees and shrubs in places that we carefully select with municipal authorities and other owners. We get support from companies and involve the employees of the donating companies themselves in the planting. As well as local schools, associations, volunteers and disadvantaged groups of citizens. We act as an intermediary between: sponsors, gardening and tree nursery companies, municipal authorities and volunteers. Our main mission is to restore and plant new tree alleys, plant shelter belts, add trees to orchards and plant trees and shrubs wherever it makes sense. Our intention is to raise an awareness that we can do a lot of good for nature in a simple way.

Since 2014, we have planted 16 314 trees and 12 926 shrubs, thanks to the help from 14 335 volunteers.”

You can find more information about Sázíme stromy here.

FAQ

How can I pay for my registration?
Payments can be made online via credit card (Mastercard, Visa and AMEX credit cards are accepted) or by bank transfer. Please be aware that a registration is considered valid only once your payment has been received on the ASIS bank account. Cheques are not accepted.

How can I access my registration record?
Your registration record can be accessed via log-in after the submission of your registration. We will provide you with all information during registration.

Can I first register for the main conference and register at a later stage for an additional optional activity?
Yes, this is certainly possible, upon availability.

I’m registered but unable to attend. Can I get a refund of the registration fee?

A paid registrant can be replaced by a colleague provided that the organisers receive all information by email by 15 May 2022.

A refund of the onsite ticket fee will be granted for cancellation received by Saturday 30 April 2022 (3 weeks prior to onsite event), deducting a 75 EUR administrative fee.

No refund will be made for online passes.

I need an invitation letter for my visa application. How do I obtain one?

Before obtaining an invitation letter, all registration fees must be paid in full. Individuals can request their invitation letter by writing an email to [email protected] Please do request your visa letter in due time and allow up to 5 business days for the processing of your visa letter.

How can I receive my event badge?

With your electronic ticket and barcode, you will be able to print your event badge onsite at one of the badge-printing kiosks in the registration area at the Prague Congress Centre during the opening hours of the registration area. Badges are not sent in advance to delegates by post. Please note that in order to print a pre-paid ticket, the delegate needs to present a photo passport/ID. For group registrations, the badges can be printed in bulk at the dedicated group registration line.

Last in-person event 2019

Want to know more about our last in-person edition?

You can have a look at the event wrap up video or the event pictures.

You also have access to the post event press release and a sample list of the enterprises that attended ASIS Europe 2019.