ASIS Europe 2022 Practical Information for Delegates
Click here to download the practical information for ASIS Europe 2022 delegates.
Event Practical Information
Click here for all event practical information. This is also available on the Event Mobile Application – accessible to all participants.
Stay informed
Click here to be added to the mailing list for ASIS Europe.
ASIS Europe 2020 Postponed due to COVID19
Read the full statement : click here.
ASIS International is following the ongoing investigations into the shooting incident on Monday 18 March in Utrecht, NL.
Our sympathies go out to the victims. We are in contact with our local event security provider and the venue, and continue to assess the situation. The safety of attendees is our top priority.
Based on current information, there is no impact on the plan for ASIS Europe 2019.
We will not provide further comment on this matter, unless there is a change to the event plans.
#asiseurope
PRACTICAL INFORMATION
All practical information for ASIS Europe 2019 can be found here
Please note:
ASIS 2019 delegates who have registered and paid will receive their TICKET by email containing a barcode. With this barcode, the delegates can print their badge onsite at one of the badge-printing kiosks in the registration area. The code can be scanned from your smartphone or tablet.
Call for Presentations
The Call for Presentations for ASIS Europe 2020 is now open. The deadline for submitting is Monday 23 September 2019.
Health & Safety
Latest update at 9 May 2022 – as the situation is fluid, we will revisit these rules regularly and update.
Czech Republic, like much of Europe, has removed official measures related to COVID for business events. However, we know that personal circumstances and preferences vary, so in the interests of everyone’s experience, please respect the following guidelines:
- Masks are optional, but feel free to wear a mask if you wish
- If you see a participant wearing a mask, please respect their choice and maintain social distance unless informed otherwise by that person
- When greeting, please start with a wave and/or an elbow bump – please check before initiating a handshake/hug/kiss!
- Hand sanitizer is available at numerous points around the venue
- Any person who is exhibiting symptoms of COVID-19, been diagnosed with COVID-19, or who has interacted with someone who has COVID-19 within 14 days prior to the event should stay home.
Thank you for your understanding and support!
The current COVID regulations to access Czech Republic can be found here: https://covid.gov.cz/en/situations/foreigners/possibilities-and-obligations-foreigners-when-entering-cz
Justify the expense and time
In times of tighter company budgets and policies we know that it may be harder to get approval – our justification letter helps you quickly summarise the value in attending.
Scam alert
We have received several notifications from ASIS Europe 2019 exhibitors that were contacted by companies that claim to be selling the ASIS Europe 2019 attendee list. Please note that ASIS does not sell or share attendee lists with third parties.
Kindly also note that fraudulent calls from companies claiming to be the event housing partners have been reported – these are scam attempts. (TravelEra – https://trvera.com/ and Trade Show Planners tsplanners.com are known scammers.) You can find our list of suggested hotels below.
Unfortunately we see these kind of scams more and more and there is very little we can do to counter them except making you aware. If you are contacted with suspicious offerings such as the one above or companies claiming to be our official hotel agency, please do not hesitate to contact us at [email protected].
Convince your boss
Need help justifying the budget to your supervisor?
Leadership Pass letter – DOWNLOAD
Professional Pass letter – DOWNLOAD
Event Brochure – view it here
Venue
ACCOMMODATION
ASIS Europe does not have a housing agency and any contact from entity self referring as such is a scam attempt.
There is 1 hotel in the venue: Postillion Hotel & Convention Centre WTC Rotterdam**** https://www.postillionhotels.com/nl-nl/hotels/postillion-hotel-rotterdam
Some of the other hotels in the area – walking distance :
5 star hotels:
4 star hotels:
3 star hotels:
Holiday Inn Express Rotterdam – Central Station, an IHG Hotel
Organiser
ASIS International Brussels Office
48 Rue des Aduatiques, 1040 Brussels, Belgium
Tel +32 2 318 5751
Email: [email protected]
For more information about ASIS International, please click here
EVENT HOURS
ONLINE DAYS:
Thursday 28 April – Online
Time tbc
Thursday 12 May – Online
Time tbc
ONSITE EVENT:
EVENT HOURS
ABOUT PRAGUE
Prague is the equal of Paris in terms of beauty. Its history goes back a millennium. And the beer? The best in Europe. Read more
For more information on Prague please visit https://www.prague.eu/en
Prague Apps can be downloaded here: https://www.prague.eu/en/download
2023 RECERTIFICATION CREDITS (CPEs)
- Delegates with a Leadership Pass (2 days) will receive 20 CPEs (includes the online days).
- Single day Leadership Pass Wednesday will receive 12.5 CPEs (include the online days)
- Single day Leadership Pass Thursday will receive 11.5 CPEs (include the online days)
- Online days participants will receive 4 CPEs (2 per online days).
- Show Pass only: 3 CPEs.
MEDIA
Press Releases:
ASIS EUROPE ANNOUNCES NEW CONFERENCE CO-CHAIRS, Brussels, 10 October 2022
ASIS EUROPE 2022 CONCLUDES AFTER THREE INTENSIVE, INTERACTIVE DAYS IN PRAGUE, Brussels, 24 May 2022
For any media enquiry, please contact us at [email protected]
SUPPORTING ORGANISATIONS
For any partner association enquiry, please contact us at [email protected]
Sustainability
What does ASIS do to make the ASIS Europe Event 2023 more sustainable? The event location allows a majority of attendees in Europe to travel by train and car. There are many hotels available at walking distance to ensure walking to the venue is possible. We have selected event menus including as much as possible locally grown and seasonal ingredients and vegetarian and vegan options with less red meat. We also privilege local providers to cut emissions from transport and to support the local economy. We try to use resources in a responsible way, for example no single-use plastics for catering, no conference bags and badges that can be recycled. We try to reduce the use of materials that are difficult to recycle. Read more about what we do.
ASIS Europe events support the UN Sustainable Development Goals. Read more about ASIS Europe and sustainability here.
DRESS CODE
Sessions: Business Casual
Welcome Party: Casual
President’s Reception: Business Casual
VISA
Citizens from countries outside of the Schengen area might need a visa to enter Czech Republic. Check here if you need a visa.
Upon request, ASIS International will prepare a visa invitation letter for delegates whose registration fees were received in full. ASIS International will not prepare visa invitation letter for complimentary registration.
COMPENSATE YOUR TRAVEL EMISSIONS
Want to help us make ASIS Europe 2023 more sustainable and offset your carbon emissions from travel ? We invite you to support the Rotterdam non-profit initiative Cool Down City with a donation. You can also just scan the QR code in the Cool Down City banner.
If you need a tool to calculate your emissions and how much is needed to compensate, Saving Nature Flight Carbon Calculator, climatecare and myclimate and other sites can help you.
The Cool Down City Initiative
To make the City of Rotterdam more resilient in the context of climate change, Cool Down City encourages Rotterdammers to cool down their city themselves. By giving away free trees, collecting them, inspiring them, informing them about their own possibilities and connecting Rotterdam parties for more impact. With the ambition to triple the number of trees in Rotterdam.
The Cool Down City initiative achieves this ambition by realizing a public Rotterdam Tree Depot, organizing Free Trees Giveaway Events, attending events with the Babytrees Courier (Babybomen Koerier), organizing activities together with companies and governments and thereby increasing tree awareness.
FAQ
How can I pay for my registration?
Payments can be made online via credit card (Mastercard, Visa and AMEX credit cards are accepted) or by bank transfer. Please be aware that a registration is considered valid only once your payment has been received on the ASIS bank account. Cheques are not accepted.
How can I access my registration record?
Your registration record can be accessed via log-in after the submission of your registration. We will provide you with all information during registration.
Can I first register for the main conference and register at a later stage for an additional optional activity?
Yes, this is certainly possible, upon availability.
I’m registered but unable to attend. Can I get a refund of the registration fee?
A paid registrant can be replaced by a colleague provided that the organisers receive all information by email by 15 May 2022.
A refund of the onsite ticket fee will be granted for cancellation received by Saturday 30 April 2022 (3 weeks prior to onsite event), deducting a 75 EUR administrative fee.
No refund will be made for online passes.
I need an invitation letter for my visa application. How do I obtain one?
Before obtaining an invitation letter, all registration fees must be paid in full. Individuals can request their invitation letter by writing an email to [email protected] Please do request your visa letter in due time and allow up to 5 business days for the processing of your visa letter.
How can I receive my event badge?
With your electronic ticket and barcode, you will be able to print your event badge onsite at one of the badge-printing kiosks in the registration area at the Prague Congress Centre during the opening hours of the registration area. Badges are not sent in advance to delegates by post. Please note that in order to print a pre-paid ticket, the delegate needs to present a photo passport/ID. For group registrations, the badges can be printed in bulk at the dedicated group registration line.
Last in-person event 2019
Want to know more about our last in-person edition?
You can have a look at the event wrap up video or the event pictures.
You also have access to the post event press release and a sample list of the enterprises that attended ASIS Europe 2019.